Click the link for E-Aushadhi Application

E-Aushadhi has been developed for procurement of drugs, surgical & sutures at the Corporation level thereby streamlining the procurement process for Essential & Local supplies. It is a web based application which deals with the management of stock of various drugs, sutures and surgical items. Through this application one can ascertain the needs of various hospitals of the state such that all the required materials/ drugs are constantly available to be supplied without delay. This includes classification/categorization of items, codification of items, etc.

Currently the E-Aushadhi system is being used for the centralised procurement, management of stock and distribution of drugs till the level of the medical college & hospitals of the state and the three Warehouses of BMSICL situated at Purnea, Muzaffarpur & Fatuha.

The E-Aushadhi system has many unique features like it generates instant alerts as soon as the minimum stock level of any drug gets breached. Reports of drugs which are to expire in the next 90 and 180 days can be generated from the system which enables the right action to be taken at the right time.

Some of the important features of the E-Aushadhi system are as below:

Budget Allotment

  • Allotment of Budget by GoB to BMSICL.

  • Linking of budget with the Supply Order & Payment Module.

Tender / Bid Processing (For Essential & Local items)

  • Bid Document preparation
  • Capture Invitation & Advertisement of Bid details
  • Bid Issuance
  • Bid Receipts
  • Currency Conversion of Bids
  • Price Negotiation & Matching
  • Selection of L1 supplier
  • Contract Awarding

Supply Order Issuance & Delivery Schedule

  • Normal / Rate Contracts
  • Generation of Distribution schedule
  • Order Amendment & Cancellation
  • Direct linkage with Warehouse Information System for monitoring the Supply status
  • Linking with the Bill Processing Module for payment release
  • Monitoring the Executed and Unexecuted Orders

Inspection & Quality Assurance

  • Provision for Post Dispatch Quality Assurance.
  • Common Batch Elimination mechanism to avoid duplication of samples being retested
  • Items, whose samples are drawn at warehouses for testing purpose, will not be available for issuance till the QA test result is successful.
  • Provision to capture Test results
  • Provision to Freeze / Recall Items centrally
  • Stock Maintenance of Samples issued
  • Automatic linking with the Payment Module

Warehouse Information System

  • Receipts from Suppliers based on Supply Orders
  • Inter warehouse Transfers of items
  • Issue to Facilities, QA
  • Shortages / Damages
  • Special Issues, Special Receipts, Return from facilities, Return to Suppliers, & Return from QA
  • Freeze / Recall items

Supply monitoring

Facilitates view of information of suppliers pertaining to

  • Order Placed
  • Order Executed
  • Order pending for execution
  • Invoices raised for payments
  • Invoices paid
  • Invoices yet to be paid

Stock Monitoring

  • All Transactions (Inward and Outward) at the Warehouses are captured at the H.O.
  • Details pertaining to Delayed Supply, Discrepancy in Ordered Quantity, Damaged Supply are obtained.
  • Up-to-date Stock positions of all authorities are arrived at.
  • Inter-Warehouses transfer
  • Consumption Pattern Study and linkage to Forecasting Module
  • Linkage with Bill Processing Module for effecting Payments
  • Calculation of Stock availability in months -Warehouses wise
  • Monitoring Time Expiry Items
  • The system maintains all the details of Utilization such as Item wise utilization, warehouse wise utilization.

Bill Payment Processing

  • Invoice entry & verification process
  • Direct linkage with the Warehouse Information System & Quality Control Module for verifying the receipts & test results

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  • Direct linkage with the Order processing module for verifying the SO details
  • Provision for holding the amount against each invoice
  • Provision for adding Advance Payments
  • Provision to Add/Deduct taxes against invoices
  • Generation of Sanction Order for release of payments
  • Provision for releasing partial payments

Management Information System

  • Budget Utilization & Payment Summary Reports
  • Nil Stock Report
  • Current Stock Report
  • Supply Order Summary Report
  • Expired Item Report
  • Stock Reconciliation Report
  • Receipt / Issue Detail Report
  • Expiry By Month Report