Click the below link for E-Aushadhi Application
E-Aushadhi
E-Aushadhi has been developed for procurement of drugs, surgical & sutures at the Corporation level thereby streamlining the procurement process for Essential & Local supplies. It is a web based application which deals with the management of stock of various drugs, sutures and surgical items. Through this application one can ascertain the needs of various hospitals of the state such that all the required materials/ drugs are constantly available to be supplied without delay. This includes classification/categorization of items, codification of items, etc.
Currently the E-Aushadhi system is being used for the centralised procurement, management of stock and distribution of drugs till the level of the medical college & hospitals of the state and the three Warehouses of BMSICL situated at Purnea, Muzaffarpur & Fatuha.
The E-Aushadhi system has many unique features like it generates instant alerts as soon as the minimum stock level of any drug gets breached. Reports of drugs which are to expire in the next 90 and 180 days can be generated from the system which enables the right action to be taken at the right time.
Some of the important features of the E-Aushadhi system are as below:
Budget Allotment
Allotment of Budget by GoB to BMSICL.
Linking of budget with the Supply Order & Payment Module.
Tender / Bid Processing (For Essential & Local items)
Bid Document preparation
Capture Invitation & Advertisement of Bid details
Bid Issuance
Bid Receipts
Single or Two Bid Evaluation Mechanism (Technical & Financial)
Currency Conversion of Bids
Price Negotiation & Matching
Selection of L1 supplier
Contract Awarding
Supply Order Issuance & Delivery Schedule
Normal / Rate Contracts
Generation of Distribution schedule
Order Amendment & Cancellation
Direct linkage with Warehouse Information System for monitoring the Supply status
Linking with the Bill Processing Module for payment release
Monitoring the Executed and Unexecuted Orders
Inspection & Quality Assurance
Provision for Post Dispatch Quality Assurance.
Common Batch Elimination mechanism to avoid duplication of samples being retested
Items, whose samples are drawn at warehouses for testing purpose, will not be available for issuance till the QA test result is successful.
Provision to capture Test results
Provision to Freeze / Recall Items centrally
Stock Maintenance of Samples issued
Automatic linking with the Payment Module
Warehouse Information System
Receipts from Suppliers based on Supply Orders
Inter warehouse Transfers of items
Issue to Facilities, QA
Shortages / Damages
Special Issues, Special Receipts, Return from facilities, Return to Suppliers, & Return from QA
Freeze / Recall items
Supply monitoring:Facilitates view of information of suppliers pertaining to
Order Placed
Order Executed
Order pending for execution
Invoices raised for payments
Invoices paid
Invoices yet to be paid
Stock Monitoring
All Transactions (Inward and Outward) at the Warehouses are captured at the H.O.
Details pertaining to Delayed Supply, Discrepancy in Ordered Quantity, Damaged Supply are obtained.
Up-to-date Stock positions of all authorities are arrived at.
Inter-Warehouses transfer
Consumption Pattern Study and linkage to Forecasting Module
Linkage with Bill Processing Module for effecting Payments
Calculation of Stock availability in months -Warehouses wise
Monitoring Time Expiry Items
The system maintains all the details of Utilization such as Item wise utilization, warehouse wise utilization.
Bill Payment Processing
Invoice entry & verification process
Direct linkage with the Warehouse Information System & Quality Control Module for verifying the receipts & test results
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Direct linkage with the Order processing module for verifying the SO details
Provision for holding the amount against each invoice
Provision to Add/Deduct taxes against invoices
Provision for adding Advance Payments
Generation of Sanction Order for release of payments
Provision for releasing partial payments
Management Information System
Budget Utilization & Payment Summary Reports
Nil Stock Report
Current Stock Report
Supply Order Summary Report
Expired Item Report
Stock Reconciliation Report
Receipt / Issue Detail Report
Expiry By Month Report